Teacher Trendline

September 2016: Teacher leave

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Welcome to the Teacher Trendline, NCTQ's monthly newsletter designed just for school district officials (subscribe here). Each month we use data from NCTQ's Teacher Contract Database to highlight the latest trends in school district policies and collective bargaining agreements nationwide. The database contains teacher policies from over 140 school districts and two charter management organizations. We'd love your feedback--write to teachertrendline@nctq.org. 

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With the release of new federal data on absences, teacher and student attendance is back in the news. This month, we take a look at how much leave time teachers receive each year and what policies school districts use to incentivize higher teacher attendance, from allowing sick and personal leave to carryover from year to year to paying teachers for unused leave when they retire.

General leave

School districts offer teachers some combination of sick leave and personal leave, but the variations in how they define various categories of leave can make it difficult to compare across districts. To address this issue, NCTQ uses the term general leave, in which we include all leave days that districts label as sick or personal, as well as other kinds of routine leave taken for personal reasons such as religious observances or voting leave. This definition makes an apple-to-apple comparison possible among districts. Click here for more information on how NCTQ categorizes leave.)

Across districts in the database, the minimum average number of paid general leave days available to teachers is 12.8 days, down slightly from 13.1 days when we looked at this same topic last year.  The drop is likely due to the addition of districts to our database. 

As in years past, Hartford (25 days), Toledo (24 days), and Burlington(VT) (24 days) provide the most paid general leave. Two Texas districts, Conroe and Garland, provide only seven days of general leave, the lowest number of days among any of the districts in the Teacher Contract Database.

While most districts (86 percent) provide the same amount of leave to all of their teachers, there are a few districts that offer differing amounts of leave to different groups of teachers. Typically, these districts provide more leave to teachers as they gain experience. For example, in Pittsburgh first and second year teachers receive no personal days, but beginning in their third year, teachers can take up to two personal days. Indianapolis is a notable exception to this general rule: first year teachers receive 70 hours of sick leave while all other teachers receive only 56 hours.

Leave carryover

All of the districts in the Teacher Contract Database allow sick leave to carry over from year to year, although 40 percent of districts place a limit on the amount of sick leave accumulation. When it comes to allowable carryover of personal leave, about a third of districts (34 percent) allow days to carry over from one year to the next. Some districts (22 percent) offer an incentive to teachers to not take their personal days. For example, 29 districts convert unused personal days into sick leave which then carry over and two Ohio districts, Dayton and Toledo, as well as Clark County (NV), pay teachers for unused personal days at the end of each year.

In Mobile (AL), Birmingham (AL), and Norfolk (VA), teachers can choose what to do with unused personal days. In Mobile and Birmingham, teachers can convert unused personal days to sick leave or receive payment for unused days; in Norfolk, teachers can convert unused days to sick leave or carry over the personal days at a rate of one carryover day for two days unused.

There are also two districts that have policies regarding unused personal days specifically targeted at promoting teacher attendance. In Portland (ME), teachers with great attendance (having used four or fewer sick days each year) may carry over up to three personal days. In Indianapolis, all teachers may convert unused personal days to sick days, but teachers with an attendance rate of 97 percent or higher are allowed to carry over unused personal time too, accumulating up to 3.5 days.

Attendance incentives

In addition to allowing leave to carry over from year to year, districts implement a variety of other policies intended to discourage teachers from taking unnecessary leave. By far the most common incentive is for districts to pay teachers for any unused sick leave at retirement: 74 percent of districts in the database offer teachers compensation for unused time at the end of their careers.

Of the 24 districts that offer pay for good attendance at the end of the year, seven provide additional pay for unused days beyond a specified number. For example, in Oklahoma City teachers receive $35 for each unused sick day after they have accumulated 201 days. Some districts (15) provide additional pay for teachers who meet the district's defined attendance benchmarks. For example, four districts (the District of Columbia, Sioux Falls, Manchester (NH), and Volusia County (FL)) offer bonuses to teachers with perfect attendance. Other districts, such as Houston and Jordan (UT), offer bonuses on a sliding scale based on how few days a teacher was absent. The remaining two districts in this category are Pittsburgh and Los Angeles. In Pittsburgh, teachers who meet an attendance benchmark are entered into a drawing for $500 each semester. In Los Angeles, all teachers in any given school receive bonuses if overall attendance rates in that school are increased.

Irony aside, there are a number of districts (13 out of 149) which reward good attendance by giving teachers additional leave time. This additional leave time can be monetized; in fact, only in Albuquerque and Sioux Falls does it appear that a teacher whom the district rewarded with extra leave cannot at any point monetize that leave. 

                            Districts rewarding teachers for good attendance with additional leave

Leave restrictions

The majority of districts (80 percent) place restrictions on when teachers can take personal leave. The most common restrictions are on days that would extend a pre-existing break or holiday (such as the Friday before winter break) and in the periods right at the beginning and end of the school year. 

Connecting policy to outcomes?

Recently, the Department of Education released the 2013-2014 Civil Rights Data Collection, which includes the number of teachers absent more than 10 days in 2013-2014 at a school level. We aggregated this reported teacher attendance data at the district level in order to relate the percentage of their teacher workforce absent more than 10 days to the information on district leave and attendance incentives in the Teacher Contract database.[1] You can access our aggregated data here or the complete data set from the Department of Education here.

We found no correlation between the amount of leave time districts give teachers and the percentage of teachers who are absent more than 10 days. We also looked at the relationship between the percent of teachers absent more than 10 days and other various attendance incentive policies but again found no clear patterns. This is in keeping with our findings from Roll Call: The importance of teacher attendance where we found no relationship between any specific policy and teacher absenteeism.

Since evidence connecting attendance incentive policies to higher teacher attendance seems to be difficult to find, it's worth raising the question: are these policies the smartest place for districts to invest their resources or are there other ways to encourage strong teacher attendance?

Want to dig into the data? Get all the details on district leave policies and attendance incentives by creating a custom report from the Teacher Contract Database. Want to give us feedback? Take our reader survey and let us know how to make the Teacher Trendline better.

The Teacher Contract Database includes information on over 145 school districts in the United States:  the 60 largest districts in the country, the largest district in each state, the member districts of the Council of Great City Schools, and districts that won the Broad Prize for Urban Education. The database features answers to over 100 policy questions and provides access to teacher contracts, salary schedules, and board policies in addition to relevant state laws governing teachers. 


[1] Specifically, we removed charter schools from each district and then added up the number of teachers chronically absent in each district, divided by the total number of full-time equivalent teachers reported to get the percentage of teachers in each district who were absent more than 10 days. You can download our aggregated, district-level data here.